Privacy statement for ECB scholarship for Ukrainian graduates

What is our legal framework?

All personal data are processed in accordance with European Union data protection law, that is to say in line with Regulation (EU) 2018/1725 (‘EUDPR’).

Why do we process personal data?

Personal data are collected, stored in the ECB’s document management system and processed in order to assess the candidate’s eligibility for the scholarship programme. Some of the personal data shared with us are also used for statistical purposes, for example, reporting on nationality or educational background. This monitors whether the ECB’s outreach activities have been successful in attracting a diverse pool of applicants.

What is the legal basis for processing your personal data?

Your personal data are processed by the ECB:

• in the performance of a task carried out in the public interest, based on Article 5(1)(a) of EUDPR, in conjunction with Recital 22 EUDPR and the ECB Scholarship for Ukrainian graduates terms and conditions.
• because you consented to this processing by providing the personal data requested. You may withdraw your consent at any time by contacting [email protected]. All processing of your personal information will stop once you withdraw your consent; however, any processing that has already taken place remains lawful.

Who is responsible for processing your personal data?

The ECB is the data controller and is responsible for processing of your personal data. More specifically, the Business Partnering Division in Directorate General Human Resources is responsible for this processing.

Who will be the recipients of your personal data?

The recipients of your personal data (including entities who have access to that personal data) are representatives from the ECB Scholarship for Ukrainian graduates’ team from the Directorate General Human Resources, as well as panel members from other Directorates.

What categories of personal data are collected?

The ECB processes the following personal data: name, contact details, gender, citizenship, educational background and academic records

How long will the ECB keep personal data?

Personal data will be stored by ECB for maximum of 5 years, counting from the day on which the personal data were given.

What are your rights?

You have the right to access your personal data and correct any data that is inaccurate or incomplete. You also have (with some limitations) the right to delete your personal data and to object to or to restrict the processing of your personal data in line with EUDPR. The ECB may restrict your rights to safeguard the interests and objectives referred to in Article 25(1) EUDPR.

Who can you contact for queries or requests?

You can exercise your rights by contacting [email protected], the project mailbox managed by the Scholarship team. You can also directly contact the ECB’s Data Protection Officer at [email protected] for all queries relating to your personal data.

Addressing the European Data Protection Supervisor

If you consider that your rights under the EUDPR have been infringed as a result of the processing of your personal data, you have the right to lodge a complaint with the European Data Protection Supervisor at any time.